Clinical UM Guideline


Subject:  Wheeled Mobility Devices: Manual Wheelchairs– Standard, Heavy Duty and Lightweight
Guideline #:  CG-DME-24Current Effective Date:  04/15/2014
Status:ReviewedLast Review Date:  02/13/2014

Description

Manual wheeled mobility devices or wheelchairs are generally used by individuals with neurological, orthopedic, or cardiopulmonary conditions who cannot achieve independent or assisted movement with devices such as canes and walkers. Types of manual wheelchairs include standard, heavy duty and lightweight for pediatric and adult sizes. The appropriate type of wheelchair is determined by assessment and evaluation of body size, medical needs and physical deficits.

This document addresses the criteria for standard, heavy duty and lightweight manual wheelchairs.

 Note: Please see the following related documents for additional information:

Clinical Indications

Medically Necessary:
A standard, heavy duty or lightweight manual wheelchair is considered medically necessary when all of the following are met:

Repairs, modifications and replacements for standard, lightweight or heavy duty manual wheelchairs are considered medically necessary when:

Not Medically Necessary:
A standard, lightweight or heavy duty manual wheelchair is considered not medically necessary for any of the following:

Modifications to the structure of the home environment to accommodate the device (e.g., widening doors, lowering counters) are considered not medically necessary.

Coding

The following codes for treatments and procedures applicable to this document are included below for informational purposes.  Inclusion or exclusion of a procedure, diagnosis or device code(s) does not constitute or imply member coverage or provider reimbursement policy.  Please refer to the member's contract benefits in effect at the time of service to determine coverage or non-coverage of these services as it applies to an individual member.

HCPCS 
E1050-E1070Fully reclining wheelchairs [includes codes E1050, E1060, E1070]
E1083-E1086Hemi-wheelchairs [includes codes E1083, E1084, E1085, E1086]
E1087-E1090High-strength lightweight wheelchairs [includes codes E1087, E1088, E1089, E1090]
E1092-E1093Wide, heavy-duty wheelchairs
E1100Semi-reclining wheelchair
E1110Semi-reclining wheelchair
E1130-E1160Standard wheelchairs [includes codes E1130, E1140, E1150, E1160]
E1161Manual adult size wheelchair, includes tilt in space
E1170-E1190Amputee wheelchairs [includes codes E1170, E1171, E1172, E1180, E1190]
E1195Heavy duty wheelchair
E1200Amputee wheelchair
E1220-E1224Special size wheelchairs [includes codes E1220, E1221, E1222, E1223, E1224]
E1229Wheelchair, pediatric size, not otherwise specified
E1231-E1234Wheelchairs, pediatric size, tilt-in-space [includes codes E1231, E1232, E1233, E1234]
E1235-E1238Wheelchairs pediatric size, rigid or folding [includes codes E1235, E1236, E1237, E1238]
E1240-E1270Lightweight wheelchairs [includes codes E1240, E1250, E1260, E1270]
E1280-E1295Heavy duty wheelchairs [includes codes E1280, E1285, E1290, E1295]
K0001Standard wheelchair
K0002Standard hemi (low seat) wheelchair
K0003Lightweight wheelchair
K0004High strength, lightweight wheelchair
K0006Heavy-duty wheelchair (bariatric)
K0007Extra heavy-duty wheelchair (bariatric)
K0008Custom manual wheelchair/base
K0009Other manual wheelchair/base
  
ICD-9 Diagnosis[For dates of service prior to 10/01/2014]
 All diagnoses
  
ICD-10 Diagnosis[For dates of service on or after 10/01/2014]
 All diagnoses
  
Discussion/General Information

This guideline is based on the Centers for Medicare and Medicaid Services (CMS) Mobility Assistive Equipment National Coverage Decision (NCD), which considers the clinical indications for the appropriate types of mobility assistive devices. Assessments of clinical indications are based upon the ability of the individual to perform mobility-related activities of daily living (MRADLs).

Mobility impairments include a broad range of disabilities that affect a person's independent movement and cause limited mobility. The National Center for Medical Rehabilitation Research, estimates that 52 million people have mobility impairments, which may take the form of paralysis, muscle weakness, nerve damage, stiffness of the joints, or balance/coordination deficits. According to the National Census Bureau, 3.3 million Americans, aged 15 years and older use a wheelchair.

Selection of a manual wheelchair or a manual lightweight or heavy duty wheelchair is individualized and must consider the user's impairment(s), weight and morphology, level of function, positioning needs and environment.

In 2009 Salminen and colleagues performed a systematic review of the literature to determine the effectiveness of mobility assistive devices. The review found that mobility devices improve users' participation and mobility however it was not possible to draw any general conclusions about the effectiveness of mobility device interventions. The authors emphasized that well-designed research is required to accurately assess the effectiveness of mobility assistive devices.

In another review, Souza and colleagues (2010) found that 68% of those with multiple sclerosis (MS) used wheelchairs for mobility assistance. This disease causes a wide variety of neurological deficits with ambulatory impairment being the first symptom and most common form of disability in those with MS. The authors found only a limited number of articles with higher levels of evidence addressing mobility assistance specifically for persons with MS and concluded that further research is necessary to develop an accurate assessment and measurable clinical performance model addressing the use of mobility assistive devices for the different aspects of MS-related motor impairments.

Cherubini and colleague (2011) conducted an observational study of 150 wheelchair users (n=80 men, n=70 women) with an average age of 46.7 +/- 17.3 years, to analyze the congruence of the prescribed wheelchair and the individual's mobility needs. The subjects had varied disabilities, 24% spinal cord injury, multiple sclerosis 18%, cerebral infantile paralysis 18% and skull trauma 10%. The authors found that 68% of the prescribed wheelchairs were not suitable in reference to the wheelchair and accessories. After finding a correlation between the prescription sources and the suitability of the wheelchair for the individual, it was concluded that wheelchair prescriptions should be based on careful assessment of mobility needs and improved collaboration between physicians and technicians.

Definitions

Activities of daily living (ADLs): Self care activities such as transfers, toileting, grooming and hygiene, dressing, bathing, and eating. 

Functional mobility: The ability to consistently move safely and efficiently, with or without the aid of appropriate assistive devices (such as prosthetics, orthotics, canes, walkers, wheelchairs, etc.), at a reasonable rate of speed to complete an individual's typical mobility-related activities of daily living; functional mobility can be altered by deficits in strength, endurance sufficient to complete tasks, coordination, balance, speed of execution, pain, sensation, proprioception, range of motion, safety, shortness of breath, and fatigue.

Mobility-related activities of daily living (MRADLs): Daily self care such as toileting, feeding, dressing, grooming, and bathing that require ambulatory movement to an area for these activities.

References

Peer Reviewed Publications:

  1. Cherubini M, Melchiorri G. Descriptive study about congruence in wheelchair prescription. Eur J Phys Rehabil Med. 2011; 47:1-6.
  2. McLaurin CA, Axelson P. Wheelchair standards: an overview. J Rehabil Res Dev Clin Suppl. 1990; (2):100-103.
  3. Salminen AL, Brandt A, Samuelsson K, et al. Mobility devices to promote activity and participation: a systematic review. J Rehabil Med. 2009; 41(9):697-706.
  4. Souza A, Kelleher A, Cooper R, et al. Multiple sclerosis and mobility-related assistive technology: systematic review of literature. J Rehabil Res Dev. 2010; 47(3):213-223.

Government Agency, Medical Society and Other Authoritative Publications:

  1. Centers for Medicare & Medicaid Services. National Coverage Decision (NCD) for Mobility Assistive Equipment (MAE) NCD# 280.3. Effective May 5, 2005. Available at: http://www.cms.hhs.gov/mcd/index_chapter_list.asp. Accessed on December 2, 2013.
  2. National Census Bureau. Facts for Features: 20th Anniversary of Americans with Disabilities Act: July 26, 2010. Available at: http://www.census.gov/newsroom/releases/archives/facts_for_features_special_editions/cb10-ff13.html. Accessed on December 2, 2013.
  3. National Institute on Disability and Rehabilitation Research. Available at: http://www.ncddr.org/new/announcements/nidrr_brochure.html. Accessed on December 2, 2013.
Index

Bariatric Wheelchairs
Hemi-height Wheelchairs
Lightweight Wheelchairs
Manual Mobility Device
Manual Wheelchair
Pediatric Wheelchair
Standard Wheelchair
Wheelchair

The use of specific product names is illustrative only. It is not intended to be a recommendation of one product over another, and is not intended to represent a complete listing of all products available.

History
StatusDateAction
Reviewed02/13/2014Medical Policy & Technology Assessment Committee (MPTAC) review. Updated Websites.
 07/01/2013Updated Coding section with 07/01/2013 HCPCS changes.
Revised02/14/2013MPTAC review. Clarified medically necessary and not medically necessary statement. Updated Description, Discussion and Websites
Reviewed02/16/2012MPTAC review. Discussion and References updated.
Reviewed02/17/2011MPTAC review. Discussion and References updated.
Revised02/25/2010MPTAC review. Title changed. Medically necessary and not medically necessary criteria revised to only address manual wheelchairs– standard, heavy duty and lightweight. Medically necessary and not medically necessary accessories removed and now addressed in CG-DME-34. Description, coding, discussion and references updated.
Revised11/19/2009MPTAC review. Medically necessary criteria revised from requiring the individual to be confined to bed/chair to functional impairments. References updated.  Updated coding section with 01/01/2010 HCPCS changes; removed E2223 deleted 12/31/2009.
Reviewed05/21/2009MPTAC review.  Place of service removed, references updated.
 01/01/2009Updated coding section with 01/01/2009 HCPCS changes.
Reviewed05/15/2008MPTAC review.  References updated.
 01/01/2008Updated coding section with 01/01/2008 HCPCS changes; removed HCPCS E2618 deleted 12/31/2007.
Revised05/17/2007MPTAC review. Criteria revised. References updated.
Revised03/08/2007MPTAC review. Power mobility devices split off and addressed in a separate clinical UM guideline. Title changed to Manual Wheeled Mobility Devices. References updated.
Revised12/07/2006MPTAC review.  Revisions made include clarification of general criteria. References and coding updated.
 01/01/2007Updated coding section with 01/01/2007 CPT/HCPCS changes; removed HCPCS E0977, E0997, E0998, E0999, E2320, K0090, K0091, K0092, K0093, K0094, K0095, K0096, K0097, K0099 deleted 12/31/2006 and K0452 deleted 12/31/2005.
Revised12/01/2005MPTAC review.  Revision based on Pre-merger Anthem and Pre-merger WellPoint Harmonization.
Pre-Merger Organizations Last Review DateDocument NumberTitle
Anthem Virginia06/28/2002Memo 1103Wheelchairs
Anthem CO/NV10/29/2004DME.205Motorized/Power Wheelchair Bases
Anthem CO/NV10/29/2004DME.206Wheelchair Options & Accessories
Anthem CO/NV10/29/2004DME.207Wheelchair Seating
Anthem CO/NV10/29/2004DME.208Power Operated Vehicles
Anthem Connecticut09/2004GuidelineDME Guidelines
Anthem Connecticut11/2004GuidelineDME Guidelines Summary
Anthem Midwest05/27/2005DME 006Wheelchairs: Manual, Motorized Powered, And Accessories
Anthem Midwest05/27/2005DME 022Power Operated Vehicles
WellPoint Health Networks, Inc.09/23/2004GuidelineMotorized Assistive Devices